Store & Manage Documents Securely Online.
Free up space. Turn rooms of files into searchable digital images.
P.I.D. uses a fixed Box Pricing that is easy to implement from anywhere in the country.
NO MORE BOXES!
Document Scanning Services
Getting the documents to us.
Your documents will be scanned at our HIPAA secured facility. Depending on the quantity of boxes and location a Precision Integrated Data employee may pick-up your boxes at your place of business, or a label will be given to the business with a scheduled pickup time from an authorized mail carrier (UPS, FedEx, USPS, etc.).
Flat Pricing Model, no hidden costs!
With our fixed pricing model you will know your cost upfront, no hidden fees. Our pricing model is box based, with set prices per box you can put as much as you can fit, and the cost covers: the document prep, document scanning, indexing, and destruction, if you wish to have your paper files shredded after you sign off on the digital copies.
Giving the documents and electronic files back.
Once digitized you can receive your files back on a storage device of your choosing. We specialize in our Cloud Storage Solution, where we host your files on the cloud giving you access to them 24/7 as long as you have an active internet connection. As for the paper files you can have them returned, or they can be shredded (no additional cost).
Monthly Deals for paper heavy offices.
Every month the number of boxes you send us are counted the more you send the more you save, every month! Perfect for businesses that constantly adds more paper every day.
Peace of Mind.
Having digitized copies of your paper files can not only serve as a backup, but it’s an extra layer of protection. Paper files can easily get damaged from natural causes (weather, heat, water, insects, animals, etc.) Digitizing your files eliminates those risks giving you peace of mind that your files will be permanently kept in prime condition throughout its documents lifespan.
Benefits of Scanning:
- No more paper documents taking up space in the office
- No more Filing cabinets
- Greater document security
- Reduce Carbon Footprint
- Reduce printing costs
- Reduce risk of losing or damaging paper files containing important information
- Increased Document organization
- Increase file retrieval
- Preform searches to locate numerous files
- Text based OCR increases searching capabilities
- Capabilities of using cloud storage to access your documents from anywhere
- Increased document lifespan (paper only lasts so long…)
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Online Document Storage & Retrieval + Workflow Automation
Manage your digital documents online via our secure cloud solution. Make your filing cabinet digital and see increased productivity through tools such as routing documents, creating workflows, tracking and editing documents, index organization, extensive searching, and securely communicating documents.
With extensive security features, HIPAA compliancy, and data encryptions your files will be more secure than they ever were while simultaneously allowing you access to them from anywhere.
NO MORE PAPER!
The Key Features
Customizable & Scalable
Customize the cloud solution to fit your business goals and needs. Set custom rules for documents and routing options. Choose your own indexes and organization methods of how documents are searched and sorted. With our cloud based solution scalability is simple, once you customize your rules the solution can be scaled to handle any amount of data from large corporations to smaller individual businesses.
User based and document based permissions.
Set user permissions based on the credentials used to log in, this helps prevent different employees or users from access different parts of the document management system. For example restricting some user’s ability to edit documents. Document based restrictions allow you to give permission to select individuals or allows a certain group of individuals access to the selected files.
Retention Timers and Notifications.
With tools such as retention timers you can set the lifespan of a documents and you will be notified when the documents is ready to be purged. This is beneficial for businesses that are required to store documents for legal reasons, but are only require to do so for a set amount of time. Having retention timers reduces your storage amount and responsibility of storing the files.
OCR creates robust and critical searching capabilities.
When documents are uploaded to our cloud solution they automatically become OCR searchable. This means that regardless of the indexes and file descriptions you can search for anything from a word to a sentence, and any documents that contains the text searched will show up with an indicator of where in the documents your search is located.
Communication and Collaboration.
With our cloud solution you can communicate your documents to anyone securely. This will keep you in compliancy with security regulations. Aside from communicating you can collaborate on files within your business by editing and leaving notes on files for other users to see.
How does this increase your overall business productivity and efficiency?
Secure Online Backup.
Using our cloud solution you will be creating a secure digital backup of your paper documents. This is crucial because once stored in our cloud solution your files are safe from ever being erased, misplaced, or even damaged. Eliminate the risk of harboring paper files or storage device containing digital files. With capabilities of holding any file types the solution provides a centralized storage point for all files.
Increased control over your documents.
With rules to set user and document permissions you will have better control over your files and how they are used. In addition a full audit log is imbedded in the system to track all actions of all users. See what documents were accessed from where, by who, and more. Knowing this information can be key in business and legal situations.
Centralized Filing cabinet.
Our cloud solution creates a centralized filing cabinet with the capabilities to store all your files. The solution has many different option when it comes to adding files you can upload from your computer, scan from a TWAIN scanner, or inquire about our Document Scanning Solution where we can image your paper files and upload them for you.
Faster document retrieval.
With our robust search features and overall index organization features, finding files will never be easier. This can cut search times down and increase employee productivity, while allowing your business full use of its information and resources.
Free up space and Time.
With digitized documents and cloud storage you can now access your document’s from anywhere anytime as long as you have an active internet connect, this reduce the amount of files you must physically have on hand and will free up crucial real estate space wasted.
Cut your costs.
With our cloud based solution you have capabilities of scanning and uploading your own files reducing costs of outsourcing these jobs. This also gives you greater control over your own paper files. In addition you will see a decreased cost for printing and postage and you can securely send files now eliminating many print jobs.
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Secure Document Shredding
Even the modern business is known to print off paper documents. Whether it is mission critical to print paperwork or not, many employees prefer to work from paper rather than a computer screen. This means that anything from accounts, to HR details to product development plans and customer data, all may be printed. All of this information is private, and needs to be destroyed securely. This step is crucial when fighting to prevent identity theft or even just to keep all your files or your customers files secure and safe. Document shredding is the biggest line of defense when it comes to protecting the information on your paper files. If you have chosen to go with Precision Integrated Data’s Scanning Solution (flat per box pricing) the cost of shredding is covered and you can have your documents shredded for no additional cost.
One time pickups
- On Site Pickup
- Safe & Secure Document Destruction
- Certificate of Destruction upon Request
- Hassle Free
- Remove risk of compromising data
Scheduled Recurring Pickups
- Contracted period of time
- Receive Secure Document Dropbox
- Weekly or Monthly Pickups
- Reoccurring pickups for paper heavy businesses
- Stress Free scheduling
Benefits of Shredding
According to the Environmental Paper Network’s most recent State of the Paper Industry report, paper usage in North America is decreasing while the amount of paper recovered for recycling is increasing. Companies are striving to recycle, yet office copy paper alone still accounts for over 20 percent of the total paper usage in the United States. But being green is more than just reducing paper production. A paperless environment may also mean less energy consumption. Small businesses use less energy when printers, faxes, and copiers are inactive.
Once your paper files have been shredded it will make it near impossible for anyone to recreate the document and its data. Shredding greatly increased your security and reduces your chances of a data outbreak.
Reduced Cost to your Business
Having your files shredded may reduce the cost of operating your business, because it alleviates time spent shredding and cost of shredding machines, also it may alleviate any costs of data outbreaks and information breaches.
Some businesses may find that their market requires some level of compliancy toward a set of standards. Shredding personal information usually falls into the category of compliancy and can help keep your business compliant with different laws.
Free Up Space!
Having your documents shredding can sometimes help alleviate space in your place of work. Some files do not need to be stored and by having them around it creates extra clutter and compliancy issues, shredding them can take care of this issue and make your office more organized and clean.