A national provider of document solutions.
About Us
Precision Integrated Data first began inside the healthcare field. We began providing smaller personalized solutions to physicians and practices to help them manage their documents and secure patient files. It was here that Precision Integrated Data saw the potential in document management. Precision Integrated Data was born as a break away company from RevPro Healthcare Solutions a medical billing company. With its background in Healthcare, Precision Integrated Data started transforming into an all-around service company. Although we sell solutions and software our clients are more interested in our Services!
The Future
Precision Integrated Data is always looking to the future and what trends and advances technology may bring us! Here at Precision Integrated Data we specialize in Digital Cloud Storage.
Not only do we help our clients take their massive amounts of paper and turn them into compressed digital files that can be viewed at any time, we offer a special service to that allows us to host our client’s files online via our fully encrypted HIPAA compliant and secured server.
What this means is that our clients have the option to now take their fully digitized paper records and store them in our online document vault. Not only will the customer have access to our server and their private filing cabinet they will be able to view these documents through their login information from our website from anywhere in the world and at any time as long as they have an active internet connection. With this option customers can access their documents, edit them, and send them (encrypted) to recipients of their choice; they may also search through all their files and preform query searches in case they need to extract documents.
Our Values
Precision Integrated Data focuses on our customer service as our number one objective. We pride ourselves in providing our customers support with any issue or concern they have come across. We do this by following a set of standards across our company and employees. These traits are what we believe in and require from our employees:
- Honesty
- Respect
- An Above and Beyond Work Ethic
- Detail-Oriented
- Good Moral Ethics
- Innovation
Security Information
Precision Integrated Data provides the highest levels of security and dependability with role-based access controls, 99% uptime guarantee, and high-grade SSL 256-bit AES encryption. Precision Integrated Data is certified HIPAA/HITECH compliant.
Encryption
Precision Integrated Data uses advanced technology for data encryption while information is moving to and from Precision Integrated Data. Files stored within Precision Integrated Data’s servers have the same standards of security excellence.
- Encryption during transfers with first-class SSL and in storage with 256-bit AES.
- Content Delivery Networks for transfer optimization and additional encryption cycle.
- Encryption keys are securely stored in different locations and frequently rotated.
Cloud Shield Protection
The Precision Integrated Data network is monitored 24/7.
Multiple redundant internet connections are used for routing redundancy and high-speed connectivity.
- External penetration testing provides system security and validation.
- Servers are located in Amazons S3 data warehouse.
Secure Data Center
The Precision Integrated Data application and its data are hosted at multiple locations via the Amazon S3 data center security protocols. This provides the necessary redundancy for top-notch security. Physical security, strict access policies, and secure vaults and cages are implemented by our data centers.
- Our data centers are protected 24/7.
- Uninterruptible power systems have precautionary back up systems, as well as fire & flood prevention at storage sites.
Our History
Going Paperless!
Once Precision Integrated Data entered the document management field we immediately noticed the need for digital records. Precision Integrated Data specializes in helping businesses and individuals go paperless. With technology increasing and advancing everyday Precision Integrated Data has adopted the mindset of paper being a tool of the past. Paper is all around us, but here at Precision Integrated Data we have developed processes to take these receipts, classified information, invoices, contract, personal health records, etc. and digitize them through a secure document imaging process.
Over time we have improved the way our clients use and view paper. By taking away paper from the business equation we also eliminate the risk of liabilities like document security, documents quality and document retention. With paper files posing such a potential risk of being damaged or lost, Precision Integrated Data has helped businesses not only digitize all their documents but organize them too while giving the client a standard workflow for future documents.
Precision Integrated Data not only helps service your previous documents that you have stored up, but we can also consult with any business and set them up with a business plan for the future to help keep their business going paperless. We can help train employees and businesses on proper workflow animation and file retention to maximize the organization and file storage content of your documents.
What is document scanning?
Document scanning is the process in which paper files go through, to become digital files. A scanner is used to convert your paper documents into digital images, the images can then be stored and indexed into a digital archive.
Why do organizations scan?
There are several main reason why organizations are known to scan their documents. Some of these reasons include greater searching and record finding capabilities, increased organization, increased employee productivity, better record keeping, and less security risks because you have more control over your digital files and who uses them.
How does scanning provide security and disaster recovery?
A paper-based filing system leaves your documents vulnerable to being misplaced, lost, stolen or destroyed from a number of different risk factors such as fire or water damage. When you convert your paper documents to digital files, you’re getting an extra layer of security. Scanning helps you manage your files and may help keep you within your industry’s compliance standards. You should always have a back-up plan when it comes to critical data. Scanning your documents can help you prevent data loss and keep your documents safe from disaster.
Why outsource scanning when I can buy a scanner and do it myself?
If you have a small amount of documents you could certainly do it on your own with a desktop scanner. But, if you have a large volume of documents (hundreds to thousands), it’s best to outsource your scanning project to document scanning specialists like Precision Integrated Data.
We use state-of-the-art high speed scanners to produce outstanding images. This allows us to turn your scanning job around quickly and accurately. If you did it in-house you would have to deal with the headaches of purchasing and maintaining the equipment, training your staff on how to properly scan and index everything, and then manage the entire process to make sure your project stays on course and within budget. In conclusion, outsourcing is generally far less costly and of better quality than bringing it in-house and doing it yourself.
What types of documents do you scan?
Paper documents of any kind can be scanned from small sized items like receipts or business cards, to large items.
Can you scan handwritten documents?
Handwritten documents can be scanned as easily as typed text. Optical Character Recognition (OCR) is not typically used for hand-written documents. Handwritten documents use indexes for searching which is the best way to find your documents.
What is OCR?
Optical Character Recognition (OCR) extracts every text word from your paper documents and stores it as data that can later be searched. OCR is used to create a searchable PDF.
What if documents have staples, wrinkles or tears? Do I need to do anything?
Preparation for scanning is done by Precision Integrated Data. This service (document preparation) is included in our fixed per box pricing model and will remove staples, paper clips, binder clips, post-it notes, and do triage or repair of torn documents for scanning.. This service is done free of charge along with document destruction (scanning) if you choose to go with our Fixed per box pricing model for scanning jobs.
What’s the image quality like?
Most document imagers will scan at 200 or 300 DPI (Dots per Inch). Precision Integrated Data will always scan at 300dpi.
Can you convert my documents into MS Word?
No. We only support conversion to TIFF or searchable PDF.
Can you scan in color?
Yes, we can scan in whichever format you would like. By default, scanning is done in black & white which meets the vast majority of your needs. Should you request color scanning.
Will I get my original, paper files back?
If you want them back, we can return them to you. However, the majority of our clients prefer to have us to shred their documents for them. The price of shredding is included in our fixed per box pricing model and will be available after the scan job is complete for no additional charge. Your documents will be returned or shredded once you have reviewed and approved the scanned documents.
Can you host and store my document images online?
Yes. Precision Integrated Data specializes in document storage solutions that allows you to retrieve and store images online. There is no hardware or software required – the digital images of your documents are instantly available to you with features like secure email, annotations, quick searching, and more through your web browser via an active internet connection.
Can I upload and add files to your online storage solution?
Yes. With our cloud solution, you can easily upload any file type, giving you one place to retrieve and store your scanned documents and electronic files together online.
Can I upload files and scan documents in as needed?
Yes, once your online cloud based filing cabinet is setup you may scan or import new documents from your computer using a drag and drop feature for existing files or scanning directly via a TWAIN scanner.
Are you tired of managing piles of papers?
Go secure and digital!
Reach out to us and transform those messy piles of files into digital data stored securely in the cloud.